Applying for a Cambridge University travel grant can be a crucial step in funding your research, study, or project-related travel. Here’s a straightforward guide to help you navigate the application process successfully.

Step 1: Understand the Eligibility Criteria

Before you begin your application, ensure you meet the eligibility requirements:

• You must be a current, registered student at the University of Cambridge.
• You must be registered at the time of travel.
• If you are a postgraduate student seeking funding for travel before June, you need to demonstrate exceptional circumstances.
• Applications cannot be retrospective; you cannot apply for funding after the travel has already taken place.
• You can only receive one travel grant per academic year.
• Typically, postgraduate students on full funding are ineligible for these grants.
• If your project involves multiple members, each individual must submit a separate application.

Step 2: Choose the Right Grant

There are specific travel grant funds available, each with unique focus areas and eligibility:

1. Mary Euphrasia Mosley Fund – For travel to Commonwealth countries, excluding the UK.
2. Sir Bartle Frere’s Memorial Fund – For study or research in any field related to Commonwealth countries, excluding the UK and Indian subcontinent.
3. Worts Travelling Scholars Fund – For investigations outside Great Britain in various fields such as religion, law, and geography.

Choose the fund that aligns best with your project objectives.

Step 3: Prepare Your Application

A well-prepared application is critical. Here’s what you need to include:

1. Detailed Proposal:

   • Describe your proposed work clearly.
   • Include information about the countries you plan to visit and the activities you will undertake there.
   • Provide a budget estimate for your trip, detailing all costs involved.
   • Specify the dates of travel.

2. Previous Academic Record:

   • Your previous academic performance will be assessed, so ensure you highlight relevant achievements.

3. Risk Assessment and Ethical Review:

   • Complete a risk assessment and ethical review before you submit your application. You need to confirm that this will be completed beforehand.

4. Supporting Statement:

   • You must ensure that your Academic Supervisor or Director of Studies submits a supporting statement by the application deadline. This statement should endorse your project and its significance.

Step 4: Submit Your Application

• The application period for 2024 opens on 1 December 2023 and closes on 8 March 2024. Make sure to submit your application within this timeframe.
• Follow any specific guidelines provided in the application guidance document for the fund you are applying to. This may include formatting requirements or additional documentation.

Step 5: Follow Up

After submitting your application:

• Ensure that your academic supervisor has sent in their supporting statement.
• Keep in touch with the Student Funding and Fee Policy Team at Student.Prizes@admin.cam.ac.uk if you have any questions or need clarification about your application or the process.

Step 6: Post-Award Requirements

If your application is successful:

• You will need to submit a financial report and a brief written account of your travels by 1 December annually. This should detail how the grant was used and the outcomes of your travel.
• Be aware that the university provides travel insurance, and you should familiarize yourself with the details and requirements.

Additional Tips for a Successful Application

1. Start Early: Give yourself plenty of time to prepare your application. Early preparation allows for revisions and feedback from your supervisor.

2. Be Clear and Concise: When writing your proposal, avoid jargon and ensure your ideas are presented clearly. Review your application for clarity and coherence.

3. Seek Feedback: Before submitting your application, consider seeking feedback from peers or mentors. They can provide valuable insights and help you refine your proposal.

4. Document Everything: Keep thorough documentation of any correspondence related to your application. This can be helpful if you need to follow up on your submission.

5. Stay Informed: Regularly check the Cambridge University website and the specific fund guidelines for any updates or changes to the application process or eligibility criteria.

Final Thoughts

Applying for a travel grant at Cambridge University can be a rewarding experience that facilitates significant academic and personal growth. By understanding the eligibility criteria, preparing a comprehensive application, and adhering to the application guidelines, you can maximize your chances of securing funding for your travel endeavors. Remember to be proactive, organized, and clear in your communication, and don’t hesitate to reach out for support if you need it. Good luck!